Privacy notice

Last updated: 15 July 2026

This notice explains how ClearDays handles personal data under the UK General Data Protection Regulation and the Data Protection Act 2018.

The short version

• No cookies, no trackers. We set no cookies of any kind — which is why there is no cookie banner — and load nothing from third parties in your browser.
• No accounts. Council workspaces are managed through a private link rather than usernames and passwords, so we hold no credentials.
• We store the minimum. For each council: its name, the clerk’s name as it should appear on documents, and the meeting documents themselves — all information the law already requires councils to publish.

What we process, and why

• The clerk’s name (personal data), entered by the clerk for the signature block of statutory documents. Lawful basis: legitimate interests — producing the documents the clerk has asked us to produce, which by statute carry the proper officer’s name and are published anyway.
• Meeting documents (agendas, minutes) — public documents by law. They may incidentally contain personal data the clerk includes; the council remains the controller of that content, and we act on the clerk’s instructions.
• Server logs — our hosting provider briefly processes IP addresses and request metadata to deliver pages and prevent abuse (legitimate interests), retained for a short fixed period. We build no visitor profiles. The free website-accessibility tool fetches the public page you specify from our servers and stores nothing.

Where it lives

Data is stored with our database provider (Supabase) and served by our hosting provider (Vercel), both acting as processors. Where any processing takes place outside the UK, it does so under UK-approved safeguards such as the UK International Data Transfer Addendum. Nothing is sold or shared for marketing — with anyone, ever.

Deletion and your rights

A clerk can ask us to delete their council workspace and everything in it at any time by writing to contact@cleardays.org.uk. Under UK GDPR you also have rights of access, rectification, restriction, objection and portability, and the right to complain to the Information Commissioner’s Office.

Contact

The controller for this service can be contacted at contact@cleardays.org.uk. If we ever introduce processing beyond what is described here, this notice will be updated first.