Terms of use

Last updated: 15 July 2026

These terms apply to the ClearDays website, its free tools, and council workspaces (together, “the service”). By using the service you agree to them. They are written in plain English on purpose; the plain meaning is the intended meaning.

1. What the service is — and is not

ClearDays generates documents, computes dates and publishes pages based on the statutory requirements applying to parish and town councils in England. It is a tool, not legal advice. The clerk and the council remain responsible for their own compliance, including checking dates, wording and publication against their own circumstances and current law. Where a calculation matters, the service shows its working precisely so that you can verify it.

2. Early access and changes

The service is in early access. Features may change, and current pricing (including any free period) may be replaced by paid plans on notice. Whatever happens to a subscription, documents a council has already published through the service will not be taken offline by us.

3. Your workspace and private link

Council workspaces are controlled by a private management link. You are responsible for keeping that link confidential and for everything done with it. If you believe it has been compromised, contact us and we will re-issue it. You confirm you are entitled to act for the council you set up.

4. Your content

Agendas, minutes and other content you publish remain the council’s. You are responsible for what they contain, including any personal data in them. You grant us only the licence needed to host and display them as you direct. Do not use the service for anything unlawful or for content unrelated to the business of a local council.

5. Accuracy and availability

We work to keep computations, statutory wording and guidance correct and current, but the service is provided “as is” and “as available”, without warranties of any kind, including accuracy, completeness or uninterrupted availability. Law and official dates change; your external auditor’s and billing authority’s instructions always take precedence over anything here.

6. Liability

To the maximum extent permitted by law, we exclude liability for any loss arising from use of, or reliance on, the service — including losses arising from a council’s non-compliance with its statutory obligations. Where liability cannot lawfully be excluded, it is limited, in aggregate, to the amounts you have paid us for the service in the twelve months before the claim (for free use: nil). Nothing in these terms excludes liability that cannot be excluded by law, such as for fraud.

7. Our content

The site’s own text, tools and design are ours; you may not copy them for a competing service. Documents generated for your council are, of course, yours to use without restriction.

8. General

We may update these terms; material changes will be dated at the top of this page and, for workspace holders, flagged on the management page. These terms are governed by the law of England and Wales, and the courts of England and Wales have exclusive jurisdiction.

Contact

contact@cleardays.org.uk · See also the privacy notice.